Privacy Policy

Gray Stone Day School is committed to protecting your privacy and developing technology that give you the most powerful and safe online experience.  This statement of privacy applies to the Gray Stone Day School Web Site and governs data collection and usage.  By using the Gray Stone Day School Web Site, you consent to the data practices described in this statement.

General Privacy Guidelines

Network Traffic/Web Activity Logs:

In order to monitor network security, to maintain service consistency and to improve services offered, Gray Stone Day School uses software applications and/or services that monitor network traffic, identify security issues and detect unauthorized software such as viruses. While monitoring the system, these programs may detect personally identifiable information such as e-mail headers, passwords, etc. In addition, web activity is logged that includes but is not limited to pages visited, site routes, date and time stamps, referring site information, IP or domain addresses and browser information. The site makes no attempt to identify individual visitors from this information. In the case of both network traffic and Web activity logs, any personally identifiable information is not released to external parties without your consent, unless required by law.

Cookies:

Cookies are small text files that are written to a designated area of your hard drive that can be used to help the Web site remember information, such as data that needs to be carried from one page to the next or to identify you automatically without the need to log into a site. Cookies are saved on your computer and therefore you control them. If you prefer not to receive cookies from the Web site, you have several options to allow for this in your browser configuration. Disabling cookies, however, may limit your access to information or features of certain areas of the site. Unless otherwise notified, we do not track your movements using cookies or exchange cookie files with third parties.

Voluntary Provided User Information:

If you choose to provide us with certain information while visiting the site, such as sending us electronic mail, using a form to correspond or request information, or registering for access to protected site sections, your information will only be used for internal purposes. Personally identifiable information will only be used for the purpose indicated. In the case of individuals associated with Gray Stone Day School (i.e. alumni, students), submitted information may also be used to update your current records. Each Web page requesting information discloses the purpose of that information. If you do not wish to have the information used in that manner, it is your option not to provide it.

As with most academic Web sites, we provide resource links to other Web sites. These third party sites are not controlled by Gray Stone Day School. We do not endorse them and are not responsible for their availability, content or service. In addition, these sites may not conform to this privacy policy or may have no policy at all. In most cases, you can confirm that you are leaving the Gray Stone Day School Web site by noting the URL of the destination site.

If you have questions about the Gray Stone Day School Web site or this online privacy statement, contact Gray Stone Day School using the Contact Us feature under the About Gray Stone section of this site.

Directory Information and FERPA

Access to Student Information

Under provisions of the Family Educational Rights and Privacy Act of 1974, as amended, students and parents of minor students have the right of access to official records maintained on them by the institution.

A student may inspect and review the following educational records by filing a written request with the designated official. Although normally access may be obtained without undue delay, officials are permitted a 45-day period within which to respond to any request.

• Admission
• Permanent academic record and related academic information.
• Biographical material furnished by students or parents
• Recognized activity record
• Honors and awards received
• Photograph(s)
• Official withdrawal forms
• Discipline record

The student may challenge information contained in these records as inaccurate, misleading, or in violation of privacy and may provide a written explanation of the contents for insertion in the record. Challenge to information in the educational record may be initiated in writing by the student with the official responsible for maintaining the record.

Students or the parents of minor students may obtain a copy of any item in these official files.  A fee of $1 per copy of any page reproduced will be charged.  Copies of the student’s official transcript will be released only on the written request of the student and authorization of parent / guardian after all delinquent accounts to the school have been paid. An official copy of a student’s transcript will not be released to the student, but will be mailed to any institutional address as requested. Requests for transcripts will be processed in the order in which they are received. Students may request an unofficial copy for their own use.

Directory Information

The Family Educational Rights and Privacy Acts of 1974, as amended, also provides that the following categories of information may be released by the college as public unless the student chooses to have the information withheld. Such information may be routinely released to certain inquirers and the news media unless the student requests in writing that either all or any part of this list be withheld.

• Name
• Address
• Current telephone listing
• Student’s School e-mail address
• Participation in officially recognized activities and sports
• Dates of attendance, including current classification and year, matriculation, and withdrawal dates
• Degrees, awards, and honors received, including dates granted
• Identification photograph

Inquiries for directory information are received from a variety of sources such as parents, relatives, friends, prospective employers, colleges and universities, honor societies, licensing agencies, government agencies, and news media. A decision by the student or the parents of a minor student not to release this information, that is, to remove it from the directory list, will result in refusals of such information to all inquirers except when such information is necessary to protect the health or safety of the student or other persons.

It is the student’s responsibility or that of the parent of a minor student to make the request to withhold directory information. Gray Stone Day School will honor a request to withhold any information listed but cannot assume responsibility to contact the student for subsequent permission to release the information. Gray Stone Day School assumes no liability for failure to honor the student’s instructions that information be withheld.

All requests for withdrawing information from the directory should be made in writing to the registrar who will take action within five (5) business days of the receipt of any request.  The registrar will notify other officials of the withdrawal of information.